inMailX Solution Benefits

 

Immediate Returns!

By implementing inMailX, your staff members will be able to efficiently manage their emails and attachments with minimal training and support.  inMailX empowers users to easily Preview, Rename and Reorder attachments 'on the fly',  Clean attachments while composing emails, as well as bind and secure multiple attachments into PDF or ZIP. 

Since inMailX can be used to combine email filing with scheduling of follow-up appointments or tasks, users become more confident in moving their emails into the document management system, while ensuring that important deadlines and follow-up activities are not missed.

inMailX can help companies standardise and streamline email communication with Global content, and also  reduce paper wastage by enabling users to truncate emails to a specified number of conversation threads when printing, and categorising 'Printed' emails automatically.

In addition, organisations can use inMailX to improve email branding, by being able to centrally deploy and maintain standardised corporate email forms and signatures, which are integrated with Exchange Global Address List.

inMailX delivers all its features and functionality via a single Outlook add-in, which simplifies the on-going training and support, reduces the administration overheads, and delivers an immediate return on investment.

Empower Users and Save Time

• Flexible and intuitive email filing into multiple document/records management systems
• Easily file attachments into multiple document/records management systems
• Preview attachments when composing emails to ensure they are correct
• Active and passive conversion of email attachments into PDF
• Order, bookmark and combine multiple attached documents into a single PDF
• Remove metadata in World, Excel, PowerPoint, PDF and Image attachments
• Password protect World, Excel, PowerPoint and PDF attachments from one interface
• Rename and Reorder email attachments on the fly
• Compress attachments into ZIP while composing emails
• Undo/Redo attachments formatting actions to quickly recitify errors
• Reply with Attachments to preserve original attachments when replying
• Reuse standard content and save time with quick text
• Selective printing for email content and attachments

 

Increase Productivity and Reduce Costs  Streamline emails filing into your document/records management systems Preview attachments when composing or reading emails Efficient and intuitive Clean, PDF, Protect, ZIP, Rename, Reorder Flexible Undo/Redo to quickly rectify user errors Minimise typing recurrences with quick text Streamline emails printing and reduce paper wastage Simple and intuitive tools that require minimal user training Reduce Outlook add-ins and administration overheads

 

Enforce Corporate Policies

• Recipients and Attachments checking to prevent data breaches
• Force users to file emails on send to impove email management
• Prompt users to clean and convert email attachments into PDF on send
• Secure PDF documents with read passwords and content policies (disable copy, modify, printing)
• Set global PDF conversion and password complexity policies
• Delay email delivery to enable users stop sending wrong emails
• Disable Reply/Reply All/Forward in Outlook when sending emails
• Reply with Attachments to preservr original attachments and recipients
• Standardise email signatures and forms using Glonal Address List

 

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